The short answer
Learn how to use Xero’s Aged Receivables report to quickly see overdue invoices, improve cash flow, and know exactly who to chase.
A Quick Guide to Xero’s Aged Receivables Report
Many business owners aren’t fully aware of how much they’re owed or which invoices are overdue. Xero’s Aged Receivables report gives you a simple snapshot so you know exactly who needs chasing.
From the Reports menu, select Aged Receivable Detail, run it as of today, and keep the default ageing periods. The report will show which invoices are still within terms and which have moved into overdue periods, from less than one month to multiple months overdue.
You’ll also see a handy breakdown showing what percentage of your receivables are current versus overdue - giving you an instant view of your cash flow position.
It’s a fast, easy check if you want clarity without waiting on your bookkeeper.
How often should you check aged receivables?
At least weekly if cash is tight, and monthly at a minimum. Follow up anything past 30 days straight away, and look for customers who are regularly late. Clear payment terms and online payment options on every invoice speed things up.
Key takeaways
Run Aged Receivables Detail in Xero to see who owes you and how overdue they are.
Watch the percentage of receivables that is overdue; it’s an early cash flow warning.
Follow up anything over 30 days and automate invoice reminders.
Review it weekly, not just at month-end.
Read next: what are debtors and why profit isn’t cash, or see our cash flow management and small business bookkeeping.
Marissa has over eight years of bookkeeping experience and a genuine passion for helping businesses take control of their finances. She's proactive, precise, and committed to making bookkeeping easy, accurate, and stress-free for every client she works with. Whether it's reconciling accounts, tracking cash flow, or streamlining financial systems, she's across the detail so you don't have to be.
